Human Resources Business Partner
University Of Technology, Jamaica
Job Description And Specification
JOB TITLE: Human Resources Business Partner
FACULTY/DIVISION: Human Resources & Administration
DEPARTMENT/SCHOOL:
UNIT: Human Resources
JOB SUMMARY
The HR Business Partner plays a vital role in strengthening the relationships between the
Division of Human Resources & Administration and the respective
Colleges/Faculties/Divisions with a view to improving internal and external customer services.
He/she is well positioned for delivering efficient and effective management of the human
resources programmes life cycle including recruitment and selection; contract administration;
onboarding; performance management; leave management; learning and development, and
also ensuring that their internal customers are knowledgeable of the University's policies, rules
and regulations.
He/she collaborates with the Heads of Division/College/Faculty/School in order to deliver
value added services to staff. This relationship engenders mutual confidence, trust and respect.
JOB SPECIFICATIONS
A. SKILLS
QUALIFICATIONS:
I. At least a first degree in Human Resource Management or equivalent qualifications.
2. Postgraduate qualification in the related discipline is an asset.
SPECIALISED KNOWLEDGE:
- Knowledge of UTech. Jamaica Act, policies, procedures, regulations and Ordinances and structures and operations.
- Knowledge of the Public Sector Staff Orders
- Sound knowledge of the Jamaican Labour Relations and other related Acts
- Sound knowledge of human resources theories and practices
SPECIALISED TRAINING:
- Client Relations
- Contract Administration
- Recruitment and Selection
- Performance Management
- Presentation Techniques
- Grievance Management
- Job Analysis
- Compensation and Benefits
SPECIALISED SKILLS and ATTRIBUTES:
- Liaise with and influence staff at all levels
- Team oriented
- Ability to demonstrate flexibility and work under pressure
- Ability to meet deadlines
- Strong leadership skills
- Excellent oral and written communication skills
- Excellent time management and organizational skills
- Exceptional relationship building acumen
- Honesty and empathy
- Integrity
EXPERIENCE (TYPE AND AMOUNT):
At least five (5) years related experience as a Business Partner /HR Manager with at least three (3) years working in an HR department
B. EFFORT
PHYSICAL SKILLS:
Normal physical effort required
ANALYTICAL SKILLS:
- Ability to resolve problems relating to employee relations
- Ability to identify and resolve manpower/ workforce issues
- Determine best fit
- HR metrics such as turnover rates cost per hire, absenteeism, retention, time to fill, ROI, overtime, offer acceptance rate, new hi;e turnover rate
WORKING CONDITIONS:
- Agreeable working conditions
- Work may involve occasional travel to offsite campuses throughout the Island
- May be required to work outside of normal working hours
- May be required to work in a virtual environment occasionally
JOB DESCRIPTION
A. REPORTING RELATIONSHIPS:
REPORTS TO: Vice President and Chief Human Resource Officer
NATURE OF SUPERVISION RECEIVED:
Managerial direction.
SUPERVISION GIVEN TO:
- Functional Supervision to Human Resources Assistant
LIAISES INTERNALLY WITH:
- All Colleges/Faculties/Divisions
LIAISES EXTERNALLY WITH:
- Applicants/Prospective employees
- Other universities and training institutions
- Ministry of Labour & Social Security
- Ministry of Finance & Public Service
- Ministry of Education, Youth & Information
- Background Check Agencies
- Former Employer
- University Council of Jamaica
B. DUTIES AND RESPONSIBILITIES:
Partnering
- To participate in HR Strategic management meeting as directed
- To attend general meetings as directed
- Partner with College/Faculty/ /School/Division to ensure that HR Strategies are consistent with business needs.
- Work closely with the Faculty/College/Division to determine their current HR needs
- Provide HR policy guidance and interpretation on the full range of HR policies, procedures which complies with employment law and best practice.
- Build and maintain a strong HR Business relationship with internal clients.
- Act as a first point of contact for the employees and managers in the respective/relevant areas.
Recruitment
- Foster a culture of compliance with recruitment policies, procedures and techniques and recommend improvements, where necessary.
- Manage the following recruitment processes in conjunction with the Recruitment and Workforce Officer by:
- Ensuring that all vacancies are filled within the targeted time;
- Recruiting staff which includes responding to unsuccessful candidates, vet applications;
- Ensuring that job specifications and descriptions are up to date and reflective of the jobs performed by incumbents as deemed necessary by the University;
- Participating in the recruitment, interview and selection processes;
- Conducting pre-employment checks eg. Reference checks;
- Conduct probationary checks and ensure that relevant benefits are activated;
3. Prepare and submit provisional job offer letter to the Compensation and Benefits Manager.
Contract Administration
- Manage the process of generating contracts f9r new recruits (Full-time and Part-time) and renewal for existing staff.
- Brief new employees on the compensation and benefit packages.
- Review request for contracts for part-time lecturers against Lecturer Planning Schedule and instruct the Administrative Support regarding preparation of the relevant contracts.
- Contract management - liaise with the relevant units for timely submission of documents relating to the renewal of contracts.
Orientation
- Provide a list of names of staff for orientation along with e-mail addresses and contact numbers and submit to the Training Officer for processing.
- Conduct mini-orientation session with the relevant new recruits to sensitize them about the University's policies and procedures both virtually and face to face.
- Provide staff with the relevant documents for completion as per recruitment guidelines.
Performance Management
- Provide advice and assistance to staff on the performance management system and performance management issues in keeping with the University's regulations.
- Follow up with the Faculty/College/School/Division to ensure that staff appraisals are conducted and dispatched to the Division of Human Resources within the prescribed time limit.
- Liaise closely with the Performance Management Officer
Leave Management
1. Liaise with Unit Heads to ensure that a leave roster for vacation and study leave is in place in the Faculty/College/Division and that it is maintained, accordingly.
HR Metrics
- Monitor and report on staff attendance and punctuality.
Training
Attending conferences and workshops.
- Recommend areas for training as identified.
System Specific Transactions
- Initiate and update job movements on the University automated systems
Terminations
- Advise and conduct exit interviews for voluntary resignations and works with HR Data Analyst to ensure employee is terminated in appropriate timeframe.
- Manage an exist interview analysis and report
- Consult with IR Manager on performance management cases, ethics inquiries and investigations, and termination recommendations
- Liaise with the Employee Relations Officer to request Pension booklet
- Liaise with the Employee Relations Officer regarding the processing of retirees.
General
- Manage the processing of all part-time and overtime claims and dispatch to the Payroll Unit for payments.
- Contribute to policy development research.
C. AUTHORITY:
- To access confidential personnel files.
- Sign and/or respond to certain correspondence as necessary.
- Release sensitive and confidential information as deemed prudent.
D. PERFORMANCE CRITERIA:
- Vacancies are filled on a timely basis.
- Employment contracts are prepared and signed by all new employees within the required time.
- Payroll notices are submitted to the Payroll/Payables on a timely basis.
- Reports are submitted on a timely basis.
- Confidentiality is maintained on the job.
- Harmonious relationship is maintained.
Interested persons seeking a career opportunity who meet the specified requirements are invited to submit electronically (PDF only) a job application letter and a detailed resume with subject line HR Business Partner for consideration to hrm@utech.edu.jm by 3:45 p.m. on April 7, 2024. Applications should be addressed to:
Vice President and Chief Human Resource Officer
Division of Human Resources & Administration
University of Technology, Jamaica
237 Old Hope Road, Kingston 6
ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED