Careers
- Contract
Governance Assistant
Division of Student Services and University Registry - University Secretariat
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Description
The Governance Assistant is responsible to the Governance Officer/Legal Officer for administrative support in managing the Governance Committee, the central committee that facilitates the management of the University’s corporate governance structure, and for assisting with the administration of the meetings of the Council, Academic Board, and other standing and ad hoc committees. The incumbent will assist the Governance Officer/ Legal Officer to draft revise/amend legal instruments and prepare such documents as are required by the respective committees and the University Registrar. The individual is required to display high level of initiative, be customer-oriented and confidential.
Duties & Responsibilities
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Provide comprehensive administrative and governance support to the Governance Committee, Council, Academic Board, and their standing committees.
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Assist in drafting contracts, resolutions, legal instruments, Terms of Reference, and governance documents for review and approval.
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Coordinate meetings, prepare and distribute agendas and minutes, record proceedings, and track decisions and matters arising.
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Support governance services by assisting with legal interpretation, policy development, compliance monitoring, and maintaining governance databases and registers.
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Conduct research and prepare reports and business documents for committee consideration.
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Assist with committee membership processes, elections, training, and onboarding of new members.
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Manage and maintain the University’s Document Management System (DMS), including posting, archiving, and updating governance records.
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Provide training and user support related to governance systems and documentation processes.
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Respond to governance-related queries and support services across campuses.
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Perform other related administrative and governance duties as assigned.
Experience & Education
- A Bachelor of Laws or a Business Administration degree, or an equivalent professional qualification.
- Certificate in Paralegal Studies
Knowledge Skills & Abilities
- Knowledge of the UTech Act, By Laws and other source material.
- Knowledge of the Ordinance, Policies and Regulations of the University
- Sound knowledge of agenda preparation, meeting procedures and principles of recording meeting proceedings.
- Basic knowledge and understanding of legal terminology.
- Working knowledge of parliamentary procedures.
- Sound knowledge and understanding of the University’s organizational structure and function.
- Excellent knowledge of the UTech Document Management System
- Sound knowledge of UTech’s Committee structure and function.
Other Requirements
Benefits
Salary range: Band 7 $3,501,526.00 p.a. – $4,701,164.00 p.a.
- Uniform Allowance
- Health and Life Insurance.
- Pension
Interested persons seeking a career opportunity who meet the specified requirements are invited to submit electronically (PDF only) a job application letter and a detailed resume with the specific subject line Governance Assistant  –  for consideration to people@utech.edu.jm by 3:45 p.m. on Friday, March 6, 2026. Applications should be addressed to:
Mrs Simone McGregor Jackson
Vice President and People Officer
University of Technology, Jamaica
237 Old Hope Road, Kingston 6
ONLY SHORTLISTED APPLICANTS WILL BE CONTACTED