Careers
- Full-Time
Administrative Support 2 – Examinations
Division of Student Services and University Registry - University Examination Centre
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Description
The Administrative Support 2 will be responsible for providing confidential secretarial and administrative support services to the department/unit. This includes effectively and efficiently managing communication and liaison, establishing and maintaining administrative systems, and managing various types of documents and records.
Duties & Responsibilities
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Provide administrative and secretarial support to the Manager and Examinations Committee.
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Coordinate and support all examination processes, including preparation, packaging, and room audits.
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Recruit, train, schedule, and process claims for Invigilators.
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Prepare, print, and distribute examination cards and related materials.
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Maintain confidential manual and electronic records and databases.
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Process purchase orders, requisitions, and budget-related documentation.
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Compile examination, expenditure, and budget reports.
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Record minutes and provide secretariat support for committee meetings.
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Liaise with internal departments, students, suppliers, and other stakeholders.
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Perform general clerical and office administrative duties as assigned
Experience & Education
- Diploma in Administrative Management or a related discipline
- At least two (2) years’ experience in a secretarial post
Knowledge Skills & Abilities
- Sound knowledge of standard office procedures and practices
- Sound knowledge of records and file management systems and techniques
- Knowledge of telephone etiquette and techniques
- Good communication, interpersonal, customer service, reasoning, time management, mathematical and computer skills
- Ability to handle multiple tasks simultaneously.
- Ability to demonstrate flexibility; work on own initiative and under pressure.
- Ability to carry through procedures with minimum supervision.
- Ability to remain calm and composed when dealing with difficult people, situations and frequent interruptions.
Other Requirements
Benefits
Salary range: $2,190,302.00 p.a. – $2,945,713.00 p.a. (Band 5)
- Uniform Allowance
- Health and Life Insurance.
- Pension
- Lunch Subsidy Â
Interested persons seeking a career opportunity who meet the specified requirements are invited to submit electronically (PDF only) a job application letter and a detailed resume with the specific subject line AS 2 Exams for consideration to people@utech.edu.jm by 3:45 p.m. on Friday, February 27, 2024. Applications should be addressed to:
Mrs. Simone McGregor Jackson
Vice President and People Officer
University of Technology, Jamaica
237 Old Hope Road, Kingston 6
ONLY SHORTLISTED APPLICANTS WILL BE CONTACTED