Employer Recruitment Guidelines

To ensure the quality of our services and to better assist University of Technology, Jamaica students, alumni and other users of our services, the UTech Career and Placement Unit has established policies and guidelines for all recruiting activities. This document sets out guidelines for ethical recruitment at post-secondary educational institutions. These guidelines are intended to provide a framework for the professional relationships between employers, students, third party recruiters, and career educators.

Employers
It is the employer's responsibility to comply with all relevant government legislation. The following are guidelines in regards with:

Information Sessions

  • Please advise the staff of the Career and Placement Unit well in advance so the relevant preparations can be made to accommodate the session.

Interviews

  • Contact the career and Placement Unit well in advance to reserve interview space if needed.
  • Notify all applicants individually of their status.
  • Provide accurate information on job responsibilities, compensation and benefits.
  • Respond to all candidates within agreed upon time frames and give reasonable notice (a minimum of 3 days is recommended) of any interview cancellations.
  • Honour all offers of employment.

Job Offers

  • Provide a reasonable amount of time to respond to job offers made (3-4 weeks is recommended general recruiting (on-campus recruitment) and 2 weeks is recommended for immediate and summer hires).
  • Inform the Career and Placement Unit regularly of the status of your campaign.
  • Honour all offers of employment.

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Third Party Recruiters

Third party recruiters are agencies, organizations or individuals recruiting candidates for employment opportunities with other organizations.
The following guidelines for third party recruiters have been established to best meet the needs of students, employers and educational institutions:
  • No direct referrals will be made to vacancies listed by third party recruiters without posting and/or contacting candidates with the information relating to the position.
  • Third party recruiters will be asked to identify their clients in order that educational institutions can determine the position listed is an actual job vacancy and does not duplicate a vacancy already listed with the educational institution.
  • Candidates' resumes must not be held in the files of the third party recruiter for later referral to other positions unless authorized by the candidate.

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Employers with Entrepreneurial Opportunities

There are employers who wish to hire our students for entrepreneurial opportunities that may include one or more of the following characteristics:
  • Offer compensation that is based 50% or more on commission
  • Request the payment of “up-front” fees for training and/or materials before the employee is able to begin working
  • Charge a fee if the employee leaves before their contract is over
We want to protect our students from potential debt and unexpected liabilities, so, in order for us to approve your posting, we require employers to clearly indicate on your job description when any of these characteristics exist as part of your job offer. For example:

"All persons hired for this opportunity will be self-employed and compensation for this position is strictly commission-based".

We reserve the right to not post jobs when we consider that they may place a student in a difficult situation. We appreciate your understanding.

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Students

It is the student's responsibility to:
  • Comply with all relevant government and University guidelines.
  • Provide accurate and appropriate information on resumes, application forms and in interviews.

Interviews

  • Provide accurate and appropriate information on qualifications and interests.
  • Notify the Career and Placement Unit well in advance if interviews must be rescheduled or cancelled.
  • Acknowledge invitations second interviews promptly whether accepted or rejected.
  • Notify employers well in advance second interviews must be postponed or cancelled.
  • Accept interview invitations only when seriously considering a position with the employer.

Job Offers

  • Discuss offers with employers to verify terms and reach mutually acceptable responses.
  • Notify employers of acceptance or rejection of an offer as soon as a decision is made.
  • Respond to every offer whether it is to be accepted or rejected.
  • Notify the Career and Placement Unit immediately upon confirmation of a job acceptance to withdraw from the recruitment process.
  • Honour the acceptance of the offer as it is a contractual agreement with the employer.

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Career Development Specialists

It is the career educators’ responsibility to:
  • Comply with all relevant government and university guidelines.
  • Provide equitable services to all students and employers.

Interviews

  • Accommodate employers' reasonable requests for job postings and interview space.
  • Ensure that students have reasonable time from the start of the school year to prepare for the on-campus recruitment process prior to the commencement of interviews.

Employment Preparation

  • Provide information, resources and advice to students on career planning and job search.
  • Inform students of acceptable recruitment ethics, procedures and responsibilities.

Other

  • Follow legal and ethical guidelines in providing student information to employers.
  • Bring to the attention of the parties involved any questionable recruitment practices.

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(Partially adapted-Canadian Association of Career Educators and Employers (CACEE) Guidelines for Ethical Recruitment)