Rules & Regulations

Introduction

To facilitate the smooth functioning of the halls and to achieve a balance between the responsibilities of management and the comfort of the residents, rules and regulations are in place. The University urges students to accept them in that spirit, and assist by conforming to them. At the beginning of each academic year, an orientation programme is conducted for resident students to complement the general orientation programme. Students are encouraged to use these opportunities to ensure that all their concerns and questions regarding housing are dealt with.

Some requirements for those provided places on halls include:

  • Compliance with the accompanying rules and regulations;
  • Acceptance of the stated fees and agreement to pay them by the deadline established by the University;
  • Agreement to be part of the regular hall work roster, which includes on-going kitchen and bathroom duties and upkeep of the surroundings;
  • Agreement to discourage "ragging" during orientation and throughout the year;
  • Active participation in Hall activities.

A signed agreement to take care of University property and replace or repair any damage caused.
Students may contribute to the development of hall regulations.They may suggest/recommend rules governing the well-being of residential life. These must be approved by the Resident Life Advisory Committee before they can be implemented.

 

General Rules

Each resident is responsible for knowing and complying with all regulations. Students' rights and privileges extend only so far, as they do not infringe upon those of another individual or breach the University's rules and regulations. All students are expected to abide by the Statutes, Ordinances, and Regulations of the University as outlined in Ordinance 1999/14-Student Discipline in the University's Students' Handbook. The Halls of Residence rules are governed by Ordinance 1999/14 regulations and will adhere to the disciplinary procedures therein.

Prohibited practices include but are not limited to the following and will attract the penalties as outlined under the different offences in Ordinance 1999/14:

  • Sleepovers;
  • Lending of keys or access cards to any other person;
  • Water throwing;
  • Fighting;
  • Smoking;
  • Hanging of clothing on balconies, windows and or any area other than the clothing line (Failure to comply will result in clothing being removed and dumped.)
  • Offensive Language in any communication on the halls or within the University;
  • Inappropriate attire, on hall and or on campus;
  • Illegal drugs, including marijuana;
  • Consumption of alcohol and drunkenness;
  • Sexual indiscretion;
  • Sexual harassment of students, visitors, employees of the University;
  • Abuse of any kind: physical, verbal/or written.
  • Unauthorized publishing of hall activities on any print or electronic media;
  • Illegal use of fire escape;
  • Stealing.

Disciplinary Procedures

Students who break the rules governing the halls will be disciplined as follows:

  • First Offence - Warning
  • Second Offence - Written Letter
  • Third Offence - A hearing

This hearing will be instituted as outlined under Breach of Discipline in Ordinance 1999/14 and followed as guided by the Disciplinary Procedure, based on the nature of the offence.

Recommendation for suspension or exclusion from the Hall will be provided to the President for his/her decision.

The Disciplinary Committee will be comprised of:

  • Accommodation Officer
  • Resident Manager
  • Hall Chairperson or designate
  • Member of Resident Life Committee

Persons will be co-opted to constitute the panel based on the nature of the offence.


Observation of Quiet Periods

Courtesy, respect and consideration for others are expected each day. Students are expected to show consideration for roommates and other occupants of the residence halls by observing quiet periods, especially after 10:00 p.m.daily. The volume of radios and similar equipment must be controlled, so as not to affect the halls, classes and other University activities. Indoor and outdoor activities should at all times be conducted in a manner that is not disruptive to the residents and the general public. In addition, activities that could create disturbances should not be conducted during special functions, e.g., ceremonies.

N.B: There should be no activity on the Volleyball court after 11:00 p.m.

Care of Facilities

The facilities in each room are to be shared equitably by all students assigned to the room. Residents are expected to keep their rooms, the cooking/dining areas, and all areas of their Hall in a clean and tidy condition. The Resident Managers will inspect the rooms at regular intervals during the year. It is mandatory that all residents perform their specific duties as stated in the weekly duty roster. All residents are expected to cooperate with the University in maintaining standards of tidiness and orderliness, within residences and throughout the University. Students are to ensure that a signed 'Facilities Checklist' (included in the Boarding Package) of the state of facilities in their respective sections is forwarded to their respective Resident Manager/s at the commencement of their boarding period

Students are required to have a key to their rooms. At the end of the period of residence, the key is to be returned to the Accommodation Unit.  Students are encouraged to properly secure their personal belongings at all times in order to ensure their safety. THE UNIVERSITY IS NOT RESPONSIBLE FOR THE LOSS OR DAMAGE OF ANY PERSONAL BELONGINGS. Lost keys and swipe cards must be reported immediately to the Resident Manager, so that a replacement can be provided, at the student's expense.
On vacating rooms, students are expected to remove all their belongings and leave the rooms thoroughly clean. No alterations are to be made to furniture and fittings in the rooms, dining areas, sitting areas, bathrooms, kitchens, etc. No furniture or equipment should be relocated from assigned areas within the hall without the permission of the Resident Manager.

University property should be kept in good condition and should not be removed from the Hall or tampered with, unless prior written permission has been obtained from the Accommodation Unit. Particular care should be exercised in the use of utilities, such as light and water, in order to avoid waste and increased cost. Tampering with utility lines is strictly prohibited. Any fault in installations or other observed defects should be reported immediately to the Resident Manager or Assistant.

Visitation Rules

Restricted visitation hours exist to support students' rights to personal privacy and equal access to their room and floor facilities. THE RIGHTS OF ROOMMATES SHOULD NOT BE INFRINGED UPON.

The University expects students to act in a decent and acceptable manner when hosting guests. Emergency visits will be considered on their own merit and must be cleared with the Resident Manager or the Resident Assistant.

Hall Visitation

Non-residents are allowed on the halls subject to the following conditions:

  • Visiting hours are between:

       12:00 noon and 12:00 midnight Sunday to Thursday
       12:00 noon and 1:00am Friday and Saturday

  • Visitors are not allowed in the utility areas.

The Resident Manager or the Resident Assistant reserves the right to expel any visitor whose behaviour is considered inappropriate.
Members of  the senior administrative staff have the right to visit the halls at any time in consultation with the Accommodation Officer and or Resident Manager.


Room Visitation

Visitors to rooms are subject to the following conditions:

  • Students should not entertain visitors in their rooms without the consent of their room-mates.
  • Visitors must be accompanied by a resident to and from the room.
  • Visiting hours to rooms are between 4:00 p.m. and 10:00 p.m. daily.


The Resident Manager or the Resident Assistant reserves the right to expel any visitor whose behaviour is considered inappropriate.

Disciplinary Procedures

The hall's Disciplinary Committee reserves the right to terminate boarding privileges at any time for any student whose conduct is contrary to the rules and regulations and/or whose conduct is considered detrimental to other students or the University.